Roberts' Multimedia: Version 3 Guided Tour: Bird Lists Module

Birds Module
Identification Module
Bird Lists Module
Birding Spots Module
Habitats Module
Sounds Module
Nests and Eggs
Program Layout
Setup Options

Bird Lists Module:
Source Lists
SA Map
Personal Lists
Ringer's List
Photo Lists
Full View and Edit View
Import Bird Lists
Import V2 Lists
Export Lists
Search Lists

Ringer's List

The Ringer's List module enables you to create a ringer's life list and a ringer's list for each locality that you have ringed at. Each list is compiled by adding birds from the list on the left (source list) to the list you created. These records contain various data fields and details that are required by SAFRING. You can add multiple entries per species which comes in very handy if you are ringing swallows and swifts.

This page includes:

  • formatted for SAFRING data entry and export
  • 'dual-picture' interface
  • list hierarchy of countries and provinces
  • "fields to clear" options for adding new rings and details
  • display panel showing entered records
  • an editing lock to protect existing records
  • diary function for a summary of each list

Data Fields
Description of Data Fields

Ring, Code, Date, Species, Ringer, Age, Sex, Marking, Condition, Coords, Locality, Province, YrR, Mass, Wing, Moult, Colour rings

SA Map, Source, Personal, In/Out, Add/Edit, Bird Page, Edit List, Edit View, Full View, New List, Print, Diary

Typical Operation
Creating a ringer's list, Deleting a ringer's list, Printing a ringer's list

Functions include

  • Edit List - links to the Edit List view in the personal list module where you can edit the records you have entered.
  • New List - where you can create a new list.
  • Print - view the preview of the printout and then print the list that you have created.
  • Diary - enter a diary summary for the ringer's list you have created (interesting observations, weather conditions, observers etc.).

Typical Operations

  • Creating a ringer's list
    In this operation you can create a ringer's list and add all the relevant details for each bird that you ringed in the field.
  • Deleting a ringer's list
    You can also delete the lists you have created which you no longer need.
  • Printing a ringer's list
    Once you have created a ringer's list you can print out the list. You can also design the layout of this printout.

Description of Data Fields 
Each column or field
in the Ringers' List module is discussed below. The fields are listed in italics, and are listed in the sequence in which they must be submitted. The program has a default setting for the 'items on report' that submits the columns in this format.

Ring - each record must have a complete ring number, not just the last two digits. The format of the ring number should have no hyphens, blanks or other characters, i.e. the prefix and number should be continuous. E.g. 456001 rather than 4-56001, and BC23001 rather than BC 23001.  

Code - This is to distinguish recaptures and controls from newly ringed birds. Use the following codes:

1: newly ringed bird  
2: recapture or control
L: lost ring 
X: recovered

All recaptures (after the date of ringing) may be submitted. Recoveries can be included in your database in the same way as recaptures. Note that additional details should be submitted separately to SAFRING, i.e. details on the condition of the bird (fresh, decomposing, etc) and how the bird died, etc.

Date The format is dd/mm/yyyy. Be careful with spreadsheets and databases where the default setup is usually the USA order (mmddyy).  

Species - continue using the SAFRING numbers (similar to the old Roberts number). SAFRING can email a list of species names with Roberts numbers to any ringers who would like it. Species not listed in the old Roberts have been assigned numbers by SAFRING (see SAFRING guide to rings). If you ring a bird where you do not know the number, phone SAFRING to get the number before submitting the data.

Ringer- Each ring record must have your ringers number. For those who have more than one number (for different provinces) only use your current number (i.e. for where you are living now). Use your current number for all ringing, no matter where the ringing occurs.


0 = Age unknown.
1 = Pullus.

2 = Juvenile.  
3 = Immature.
4 = Adult 

5 = 0 to
0.5 year.
6 =
to 1 year.

7 = 1 to 2 years.
8 = 2 to 3 years.
9 = Older.


0 = Sex unknown.
1 = Male  
2 = Female  
3 = Possible male
4 = Possible female.


0 = metal ring only 
1 = Colour ring.

2 = Wing tag.
4 = Collar 
5 = Harness
6 = Colour dyes
7 = Dyes and colour ring
8= Radio/transponder
9 = Satellite
10 = Canadian (colour ring with inscription)


0 = good.
6 = Rehabilitated.
7 = Artificially reared.
8 = Released away from place of capture
9 = Oiled and cleaned.

Coords the coordinates must be obtained from a GPS or from maps. Coordinates obtained from a GPS must be rounded off to the nearest minute when submitted to SAFRING. The format should be 2345S 1828E. There must be one space after the S. You must use the letters S and E since the gazetteer references the field exactly as written.

Locality - use up to 25 characters here to describe the location. Be consistent in naming localities, and in using the same name every time you ring at the same site. The name should ideally describe the entire minute-by-minute square, because the SAFRING gazetteer uses one name per set of coordinates.

Province - use the new province designations as listed later (make sure you know in which province the locality falls). Note the capitals for SA provinces and small caps for countries. 


Western Cape



GP Gauteng


Eastern Cape


Kwa-Zulu Natal


Free State


Northern Cape


Northern Province


Northwest Province

















YrR the ringing year (eg 1999 for 1 July 1999 to 30 June 2000).

Mass mass of bird in grams, as on Schedule 1 forms. For large birds of several kgs you still need to give the mass in grams and not in kgs.

Wing length of wing in mm, flattened wing cord.

Moult primary moult, each feather from P1 to P10 in one string, eg. 5555543100, or 555554310 if P10 is reduced or absent.

Colour rings add one column if you use colour rings. Use this format: red/light green/blue, black/red/metal. Left leg, with rings from top to bottom, comma, right leg with rings from top.

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